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Student Forms

CoB Forms 

Fill out the forms electronically, and email them.

  • If one of the items below indicates the need for an actual form instead of an email, many options exist including using the free Adobe Reader software's "Fill and Sign" function.
  • Fill out forms electronically, and email them.
  • If handwritten, scan, then email, or
  • Take a picture of a form with your phone, then email.
  • Whether an item needs one signatures or multiple approvals, email ALL the parties at the same time (including yourself and the final recipient/s), and ask them to give their approval electronically via the email. 

Single Course Withdrawal Form

Course Withdrawals

  • Download the form, then fill out the form on your computer, and attach it to an email.
  • Make the Subject of the email very specific: Name, ID, and "Withdrawing from SUBJ###".
  • CC registrar@loyno.edu, your faculty advisor, and your instructor.

For Withdrawal dates and deadlines: http://academicaffairs.loyno.edu/records/academic-calendars

Start Dates for Requests for Loyola Students Cross-enrolling elsewhere for Spring 2027:

Dillard

https://mydu.dillard.edu/ICS/Students/Records_and_Registration.jnz

  • Registration opens:  November 16, 2026
  • Registration closes:  January 19, 2027
  • First day of classes:  January 11, 2027  

Notre Dame

https://nds.edu/academic-information/

  • Registration opens:  November 16, 2026
  • Registration closes:  January 22, 2027
  • First day of classes:  January 19, 2027  

Tulane

https://classschedule.tulane.edu/Search.aspx 

  • Registration opens:  November 16, 2026
  • Registration closes:  January 22, 2027
  • First day of classes:  January 19, 2027

Note for Loyola students cross-enrolling at Tulane: Once students are registered in Colleague, Tulane will email instructions to self-register within 24 hours. If you have any issues, please contact the Tulane Registrar's Office at registrar@tulane.edu 

Xavier

https://banner.ban.xula.edu/XAVIER/bwckschd.p_disp_dyn_sched

Note:  Xavier has an additional in-house form that they require you to submit to complete registration; it is only available through Xavier.

  • Registration opens:  November 9, 2026
  • Registration closes:  January 13, 2027
  • First day of classes:  January 11, 2027

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Enrolling

Attach the completed form to an email and send to the following persons all at the same time:

Download the form, and fill it in by hand or using the free Adobe Reader’s “Fill and Sign” function:

Consortium Form

Loyola Students

  • Students must complete the  Loyola Consortium Registration Form and obtain the approval of their Advisor or Department Chair and the Associate Dean or Dean of their College.

  • Students must first register for their course(s) in Loyola’s Office of Student Records (Thomas Hall 204) or email sturec@loyno.edu or registrar@loyno.edu. A Tulane Consortium Confirmation Email will be sent to Loyola students with instructions on how to self-register for courses.
  • If, during the semester, you withdraw from the class, it is your responsibility to withdraw from the class at Tulane University as well as from Loyola. Please check your academic calendar for withdrawal deadlines.
  • An official transcript will be sent to your home institution at the end of the semester.
  • NOTE: Students are financially responsible for course fees associated with courses taken at Tulane University (example: lab, studio, band, theater, etc., fees). All course fees must be paid in full before the end of the term to allow transcripts to be sent to your home institution.
  • Students who wish to take Language at Tulane should research Tulane Language Placement before attempting to cross-enroll. As of 4.15.24 Tulane publishes this link regarding same: https://liberalarts.tulane.edu/language-learning-center/students/placement
  • If taking a course for ROTC, there will be no equivalent at Loyola, but the course will be used in General Elective, so write General Elective.

Withdrawing

To Withdraw* from a consortium class, email the Office of Student Records at both schools at the same time – put your full name and ID # in the Subject, and list the course/s from which you wish to Withdraw.

*Deadlines are the responsibility of the student – see important academic dates on the Academic Calendars according to the length of the session here: http://academicaffairs.loyno.edu/records/academic-calendars  

Please read every part of the policy completely before downloading the form.

Policy: https://bulletin.loyno.edu/regulations/grades-grade-point-averages#incomplete-grade-policy

Submit your completed form to the professor.

Incomplete Grade Request Form

CoB faculty member (with tenure) to facilitate the course. Please include the specific name of the course. You will need three signatures: student, instructor, and Associate Dean. Attach the syllabus and include required readings, requirements, i.e. meetings, exams, projects/papers, assessment, goals and outcomes, and grading policy.

Independent Study Request Form

Approved to Take Summer Course Form

Please read every part of the policy before downloading the form.

Policy: http://bulletin.loyno.edu/regulations/grades-grade-point-averages#academic-amnesty

When the form is complete, copy all of the below as appropriate:

The Dean's office will forward this to Student Records on your behalf when approved.

Academic Amnesty Request Form

Request a Double Major form